AI automation agency in Perth.Built for service businesses.
WeFlow Pro builds and runs the systems a Perth service business uses to answer every call, follow up every enquiry and keep every client in one place. It is for owner-led businesses across Perth and Western Australia: trades, cleaners, clinics, salons and professional firms, usually with a small team and nobody whose actual job is systems.
We build the systems ourselves and keep running them. You are not handed a tool and left to configure it.
Founder-led by Bianca Basilio. Based in Perth, working across Western Australia and beyond. Prices in AUD.
- An AI receptionist that answers, qualifies and books, 24/7
- Follow-up and CRM workflows so no enquiry goes cold
- Content and reporting systems that run without you
- One place where every lead, conversation and job lives
- A fixed-fee audit first, if the path is not clear yet
Most Perth service businesses are not short of leads
They are short of a system. The phone rings while you are on a job. An enquiry sits until someone remembers it. The quote goes out and nobody chases it. The whole business runs out of the owner's head, an inbox and a notebook, and it holds until the day it does not.
That is the gap we build into. Not AI for the sake of saying you use AI. Systems that make the business easier to run and easier to grow, built by the people you actually talk to.
The kinds of work
Four lanes. Most businesses start with one and add the next when the first is paying for itself.
The AI receptionist
Answers every call day and night, asks the questions you would ask, books straight into your calendar, and texts back the calls it missed. Setup from $990, monthly from $290, month to month. See the plans or read how missed call text back works.
Follow-up and CRM workflows
Every enquiry captured, qualified and followed up on a schedule, with clear pipeline stages so no quote stalls quietly. Built on the system you already use where that makes sense, or a new one where it does not.
Content and reporting systems
The repeatable work that eats a week: posts and emails going out on time, numbers pulled together, a report that arrives without anyone building it. Set up once, then it runs.
The AI Readiness Audit
The entry point when you know something needs to change but not what to fix first. A structured diagnostic and a ranked plan you keep. AUD 1,529, fixed, credited toward your build if you go ahead. How the Audit works.
Four steps, and you can stop after any of them
Every engagement begins with a short intro call. From there we tell you honestly which path fits, including when the answer is that you do not need us yet.
Intro call
25 minutes, online. How enquiries reach you, what you use to run the work, and where it is breaking. Always the first step.
AI Readiness Audit
Only when the path is not clear. We map the business and hand you a ranked plan of what to build first. AUD 1,529, credited toward the build.
OptionalProposal
A clear scope and a quote, either straight after the intro call or off the back of the Audit. You see the number before anything is built.
Build and run
We build it, you test it and ask for changes, then it goes live. The systems that need tuning get tuned, monthly.
Who this is for, and who it is not for
We would rather say no on the first call than sell you something that will sit there.
- The phone rings while you are working and calls go unanswered
- Enquiries sit for hours or days before anyone replies
- The business runs out of your head, your inbox and a notebook
- You already pay for tools and none of them talk to each other
- You want yourself out of the middle of every job
- You want AI so you can say you use AI
- You want a tool handed over for you to configure and run yourself
- Nobody on your side can answer questions or make a decision for the next few weeks
- You want guaranteed rankings or a guaranteed number of leads, which nobody can honestly promise
- Price is the only thing that matters. We will phase the scope to fit a budget, we do not discount the work
Based in Perth, and what that actually means
WeFlow Pro is a Perth business, founded and run by Bianca Basilio, registered in Western Australia. If you are in Perth we can meet in person. If you are anywhere else in Australia or overseas, everything runs online, which is how most of the work happens anyway.
Being local matters for the things that are local: your customers' accents and suburbs, Perth business hours, Australian public holidays, and being in the same timezone as you when something needs fixing. The rest is just good work, and that travels.
Questions people actually ask
Yes. WeFlow Pro is based in Perth and founded by Bianca Basilio, who spent years building automation and operational systems inside large organisations before starting it. You work directly with the people designing and building your systems, not an account manager. If you want advice on its own, that is the AI Readiness Audit. Most of the work here is building the systems and then running them.
It depends on what gets built, so here are the two published numbers. The AI Readiness Audit is AUD 1,529, fixed, and credited toward your build if you go ahead. The AI receptionist is a setup fee from $990, paid once, plus a monthly from $290 to run it, month to month. Anything larger is scoped on the intro call and quoted as one number in a written proposal, before any work starts. Prices in AUD, no GST applies.
Setup from $990, paid once, landing between $990 and $3,500 for most businesses depending on how many questions it asks, how many calendars it handles and what it connects to. Then inbound from $290 a month, outbound from $390, or both on one number from $590. A typical small service business is around $2,500 to set up and $490 a month. Full detail on the AI receptionist page.
No. We are based in Perth and work with businesses across Western Australia, the rest of Australia and overseas. Perth clients can meet in person when it helps. Everyone else works with us online, and nothing about the build changes.
Usually not. We work with what you have first, connecting your existing tools so they behave as one system. We only suggest replacing something when it is genuinely holding the business back, and we will tell you which one it is and why.
The intro call, and after that the AI Readiness Audit if the path still is not clear. The Audit is optional. Plenty of people know exactly what they want and go straight from the intro call to a proposal, and we will say which one fits you.
One call, and you will know where to start.Book it here.
25 minutes, online. We map how enquiries reach you today and where the business is leaking time or leads. You leave with a clear recommended next step, even if that step is not us.
Book an intro call